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Frequently Asked Questions

  1. How can I gain membership to Clubs/Communities?
  2. How club/community activities take place?
  3. Rules to be observed in the activities of clubs/communities
  4. Elections
  5. Spring Festival
  6. I have a discipline sanction, how can I get it off the record?
  7. How can I volunteer for SRC?
  8. What needs to be done in the process of launching a new project under the SRC?
  9. How can reach guidelines for Social Responsibility Center?
  10. What kind of support is provided in the context of the Center for Students with Special Needs?
  11. Are there outlets where we can send unused clothes, textbooks or other materials of aid?

1. How can I gain membership to Clubs/Communities?

  • Any student desiring membership to Clubs/Communities reaches selected club/community via Student Council’s Coordination Office.
  • “Club membership form” supplied by the Coordination Office or the president of the club concerned is submitted to the club after being filled in. Club presidents are responsible to furnish the Student Council these membership application forms.
  • At the beginning of each academic year, the Student Council arranges a fair through which clubs are introduced. It is an event through which clubs gain new members.

2. How club/community activities take place?

  • Any club planning an activity is supposed to inform the Student Council about this activity at least 10 days prior to the date of the activity.
  • This information is supplied by filling in full the form “Club/Community Activity Request Form” which is supplied by the Secretariat of the Student Council.
  • Only the president and vice-president of the club are authorized to fill in the “Club/Community Activity Request Form”.
  • Clubs closely follow whether their request has been approved or not. No announcement can be made unless such approval is obtained.
  • Content of any activity approved is announced to the university through posters (by the club concerned) and e-mail (by the Student Council).

3. Rules to be observed in the activities of clubs/communities

  • Meeting with the Student Council Coordinator prior to applying for the invitation of guest speakers (politicians, businessmen, journalists, etc.),
  • Arranging for a conference hall appropriate to the number of expected audience * and ensuring that sufficient audience is present during the event,
  • Selecting a right time for the event (i.e. with due account of holidays, exams, etc.),
  • Informing relevant faculties, departments and academic staff depending on the subject matter of the event,
  • Arranging starting and finishing hours of the event with due consideration of class hours,
  • In activities such as panel discussion/lecture/conference etc. introducing speakers to the audience and giving information about their career,
  • Reserving time for questions and answers at the end of the activity,
  • In case guest speakers will dine at the university, identifying in advance persons to be present and inviting relevant university staff,
  • Follow up for the publication of the event in Bilkent News,
  • Delivering photos taken during any activity to the Secretariat of the Student Council for archiving,
  • Avoiding any sponsorship engagement without the approval of the Student Council and Dean of Students’ Office.

4. Elections

Elections for the Student Council are held every academic year under the supervision of the Vice-Rector in charge of students’ affairs and coordination of the Dean of Students’ Office. The Election Board chaired by Vice-Rector prepares the election schedule and announces it to students. Election procedures are governed in line with the Student Council Regulations.

5. Spring Festival

The Spring Festival is organized in early May under the joint coordination of the Student Council and Dean of Students’ Office. The Spring Festival Organization Committee under the Dean of Students’ Office is composed of administrative and academic staff and students. Clubs and communities take active part in the organization of the programme for the Festival. Further, students who want to take part in this organization may join various sub-committees.

6. I have a discipline sanction, how can I get it off the record?

Senate Resolution dated 14 September 2007: Article 31: With the exception of expulsive sanction, for any student facing one of the other punitive measures, the department head and the deanship concerned may recommend the Presidency the removal of the sanction given that the original sanction is executed and that the student concerned has behaved well for one year following the termination of the sanction and also taken part and performed well in the Social Responsibility Center (SRC) of the University. In case found appropriate by the Presidency, the record about the sanction is removed and not entered in any document issued for the student concerned.

7. How can I volunteer for SRC?

The Volunteers Sharing Seminar is one of the activities carried out within September in the context of SRC Introduction Day and GE 100 Starting University Life Course where volunteer application forms are disseminated. You can fill in one of these forms or send your application by mail to the address tdp@bilkent.edu.tr.

8. What needs to be done in the process of launching a new project under the SRC?

A detailed project offer (budget, duration, objectives, target population, stakeholders, etc.) should be presented to the Dean of Students Office for approval.

9. How can reach guidelines for Social Responsibility Center?

You can use the link TDP yönergesi.

10. What kind of support is provided in the context of the Center for Students with Special Needs?

Depending upon the nature of disability and special needs of the individual concerned, this support may take various forms including transportation and dormitory assistance; provision of physical facilities; special exams and course environments; provision of special materials; identification of specific needs and suggesting solutions; psychological support; support in joining social life and activities; peer support if needed
(i.e. exams, orientation, courses, etc.); and various trainings and seminars.