- Activity Approval Form
Clubs/Societies are required to fill out an Activity Approval Form at least 48 hours prior to the start of the event (no later than Thursday evening for activities to be held on Monday and no later than Friday evening for activities to be held on Tuesday.) ATTENTION: Filling out the form does not mean approval. A confirmation e-mail will be sent to you later.
- Info Form
Clubs/Societies are required to fill out an Info Form to submit the promotional text, logo, website address and social media addresses.
- General Assembly Notification Form
This form previously used, has been cancelled. Clubs/Societies are required to fill in an Activity Approval Form instead, for their general assemblies, at the latest 10 days before the meeting date. The General Assembly call to the members will be made by the Student Activities Center.
- General Assembly Results Notification Form
Clubs/Society are required to fill out the General Assembly Notification Form at least ten days before the meeting date for their General Assembly. General Assembly calls to Club/Society members are made by the Student Activities Center via e-mail.
- Sponsorship Pre-Approval Form
Clubs/Societies are required to fill out a Sponsorship Pre-Approval Form before proceeding to the contract stage for the sponsorship income they plan to receive from institutions outside Bilkent. If they get a positive response to their request, they can move on to the contract phase.
- Expenditure Notification Form
Clubs/Societies must submit the relevant information and documents by completing an Expenditure Notification Form or payment of previously approved activity expenses.
- Application Form for Establishment of a Club/Society
Students who wish to establish a new Club/Society must complete the Application Form for Establishment of a Club/Society. ATTENTION: This form will be accessible between the dates to be announced towards the end of each academic year.
Student Clubs ans Societies are required to insert the Bilkent University Student Club / Society logo on the opening page of the Club/Society’s web site and the profile pages of the social media accounts.