{"id":15267,"date":"2021-03-15T17:47:39","date_gmt":"2021-03-15T14:47:39","guid":{"rendered":"https:\/\/w3.bilkent.edu.tr\/en\/?page_id=15267"},"modified":"2025-09-29T17:15:33","modified_gmt":"2025-09-29T14:15:33","slug":"related-forms","status":"publish","type":"page","link":"https:\/\/w3.bilkent.edu.tr\/en\/dean-of-students-office\/related-forms\/","title":{"rendered":"Related Forms"},"content":{"rendered":"<ul>\n<li><a href=\"http:\/\/bilkentdofs.coffeecup.com\/forms\/NewAAF\/\"><strong>Activity Approval Form<\/strong><\/a><\/li>\n<\/ul>\n<p>Student clubs\/societies are required to fill out an\u00a0<strong>Activity Approval Form<\/strong>\u00a0at least 72 hours prior to the start of an event\/activity (not later than Wednesday evening for activities to be held on Monday, and no later than Thursday evening for activities to be held on Tuesday). Please note that submission of the form does not lead to automatic approval of the activity in question. Once approval is granted, a confirmation e-mail will be sent.<\/p>\n<ul>\n<li><a href=\"https:\/\/bilkentdofs.coffeecup.com\/forms\/NewNADF\/\"><strong>Number of Attendees Declaration Form<\/strong><\/a><\/li>\n<\/ul>\n<p>Clubs\/Societies must fill out this form within two days at the latest to report the number of attendees in the activities they organize.<\/p>\n<ul>\n<li><a href=\"https:\/\/bilkentdofs.coffeecup.com\/forms\/NewACF\/\"><strong>Activity Cancellation Form<\/strong><\/a><\/li>\n<\/ul>\n<div>\n<div>\n<div>\n<div>\n<div>\n<div>\n<div>If an event for which a Club or Society has received approval is to be canceled, the Student Activities Center must be notified as soon as possible with the help of <strong>Activity Cancellation Form<\/strong>.<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<ul>\n<li><a href=\"http:\/\/bilkentdofs.coffeecup.com\/forms\/NewCSIF\/\"><strong>Information Form<\/strong><\/a><\/li>\n<\/ul>\n<p>Clubs\/societies are required to fill out an\u00a0<strong>Information Form<\/strong>\u00a0to submit their promotional text, logo, website and social media addresses.<\/p>\n<ul>\n<li><a href=\"http:\/\/bilkentdofs.coffeecup.com\/forms\/NewGARNF\/\"><strong>General Assembly\u00a0Results<\/strong><strong>Notification Form<\/strong><\/a><\/li>\n<\/ul>\n<p>Clubs\/societies are required to fill out the\u00a0<strong>General Assembly Results Notification Form<\/strong>\u00a0not later than one week following their general assembly meeting.<\/p>\n<ul>\n<li><a href=\"http:\/\/bilkentdofs.coffeecup.com\/forms\/NewSPAF\/\"><strong>Sponsorship Pre-Approval Form<\/strong><\/a><\/li>\n<\/ul>\n<p>Clubs\/societies are required to fill out a\u00a0<strong>Sponsorship Pre-Approval Form<\/strong>\u00a0before proceeding to the contract stage for sponsorship income they plan to receive from companies outside Bilkent. If they receive a positive response to their request, they can move on to the contract phase.<\/p>\n<ul>\n<li><a href=\"http:\/\/bilkentdofs.coffeecup.com\/forms\/NewGNF\/\"><strong>Non-Bilkent Guest Notification Form<\/strong><\/a><\/li>\n<\/ul>\n<p>Clubs\/societies are required to fill out a <strong>Non-Bilkent Guest Notification Form<\/strong> for all non-Bilkent guests, whether speakers or audience members. It is the responsibility of the club\/society organizing the event to check the accuracy of the information entered.<\/p>\n<ul>\n<li><a href=\"http:\/\/bilkentdofs.coffeecup.com\/forms\/NewENF\/\"><strong>Expenditure Notification Form<\/strong><\/a><\/li>\n<\/ul>\n<p>To be reimbursed for previously approved expenses related to a club activity, clubs\/societies must submit relevant information and documentation by completing an\u00a0<strong>Expenditure Notification\u00a0Form<\/strong>.<\/p>\n<ul>\n<li><a href=\"http:\/\/bilkentdofs.coffeecup.com\/forms\/NewAFSRF\/\"><strong>Activity Financial Status Report Form<\/strong><\/a><\/li>\n<\/ul>\n<p>Clubs\/societies are required to fill out an\u00a0<strong>Activity Financial Status\u00a0Report Form<\/strong>\u00a0to provide a summary of all expenses and income related to an activity. This form is to be used for major activities; please ask the Student Activities Center if this form is required for your activity.<\/p>\n<ul>\n<li><a href=\"http:\/\/bilkentdofs.coffeecup.com\/forms\/NewNIRF\/\"><strong>Notification and Request Form<\/strong><\/a><\/li>\n<\/ul>\n<p>Clubs\/societies can use the\u00a0<strong>Notification and Request Form<\/strong>\u00a0to provide notice to or request information from the Student Activities Center.<\/p>\n<ul>\n<li><a href=\"http:\/\/bilkentdofs.coffeecup.com\/forms\/NewAFECS\/\"><strong>Application Form for Establishing a Club\/Society<\/strong><\/a><\/li>\n<\/ul>\n<p>Students who wish to establish a new club\/society must complete the\u00a0<strong>Application Form for Establishing of a Club\/Society.\u00a0<\/strong>The applications are accepted at the end of the academic year. Check the <a href=\"https:\/\/w3.bilkent.edu.tr\/en\/dean-of-students-office\/calendar-for-the-student-clubs\/\">calendar<\/a>.<\/p>\n<ul>\n<li><a href=\"http:\/\/bilkentdofs.coffeecup.com\/forms\/TDPAAF\/\"><strong>Social Awareness Projects\u00a0Approval Form<\/strong><\/a><\/li>\n<\/ul>\n<p>Social Awareness Projects are required to fill out an\u00a0<strong>Activity Approval Form<\/strong>\u00a0at least 48 hours prior to the start of an event\/activity (no later than Thursday evening for activities to be held on Monday, and no later than Friday evening for activities to be held on Tuesday). Please note that submission of the completed form does not lead to automatic approval of the activity in question. Once approval is granted, a confirmation e-mail will be sent.<\/p>\n<p>&nbsp;<\/p>\n<hr \/>\n<p><strong>Bilkent University Student Club\/Society Logo: <\/strong>\u00a0Student clubs and societies are required to include the Bilkent University Student Club\/Society Logo on the home page of the club\/society\u2019s website and its social media accounts.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-17619 alignleft\" src=\"https:\/\/w3.bilkent.edu.tr\/en\/wp-content\/uploads\/2022\/06\/Student_Club_Society_Logo-1024x668.jpg\" alt=\"\" width=\"283\" height=\"185\" srcset=\"https:\/\/w3.bilkent.edu.tr\/en\/wp-content\/uploads\/2022\/06\/Student_Club_Society_Logo-1024x668.jpg 1024w, https:\/\/w3.bilkent.edu.tr\/en\/wp-content\/uploads\/2022\/06\/Student_Club_Society_Logo-300x196.jpg 300w, https:\/\/w3.bilkent.edu.tr\/en\/wp-content\/uploads\/2022\/06\/Student_Club_Society_Logo-84x55.jpg 84w, https:\/\/w3.bilkent.edu.tr\/en\/wp-content\/uploads\/2022\/06\/Student_Club_Society_Logo-800x522.jpg 800w, https:\/\/w3.bilkent.edu.tr\/en\/wp-content\/uploads\/2022\/06\/Student_Club_Society_Logo-580x378.jpg 580w, https:\/\/w3.bilkent.edu.tr\/en\/wp-content\/uploads\/2022\/06\/Student_Club_Society_Logo.jpg 1280w\" sizes=\"auto, (max-width: 283px) 100vw, 283px\" \/>Formats |\u00a0<a href=\"https:\/\/w3.bilkent.edu.tr\/logo\/Student_Club_Society_Logo.jpg\">JPG\u00a0<\/a>|\u00a0<a href=\"https:\/\/w3.bilkent.edu.tr\/logo\/Student_Club_Society_Logo.png\">PNG<\/a>\u00a0|\u00a0<a href=\"https:\/\/w3.bilkent.edu.tr\/logo\/Student_Club_Society_Logo.tiff\">TIF<\/a>\u00a0|<\/p>\n<p><!--\n\n\n<ul>\n \t\n\n<li class=\"icerik\"><a href=\"genel_kurul_toplanti_tutanagi.doc\" target=\"_blank\" rel=\"noopener\">Genel Kurul Toplant\u0131 Tutana\u011f\u0131<\/a><\/li>\n\n\n \t\n\n<li class=\"icerik\"><a href=\"gezi_taahhutnamesi.doc\" target=\"_blank\" rel=\"noopener\">Gezi Taahh\u00fctnamesi<\/a><\/li>\n\n\n \t\n\n<li class=\"icerik\"><a href=\"kulup_basvuru_formu.doc\" target=\"_blank\" rel=\"noopener\">Kul\u00fcp Ba\u015fvuru Formu<\/a><\/li>\n\n\n \t\n\n<li class=\"icerik\"><a href=\"topluluk_uyelik_formu.doc\" target=\"_blank\" rel=\"noopener\">Topluluk \u00dcyelik Formu<\/a><\/li>\n\n\n \t\n\n<li class=\"icerik\"><a href=\"bahar_senligi_etkinlik_basvuru_formu.doc\" target=\"_blank\" rel=\"noopener\">Bahar \u015eenli\u011fi Etkinlik Ba\u015fvuru Formu<\/a><\/li>\n\n\n<\/ul>\n\n\n<span class=\"icerik\">\u0130lgili form doldurulduktan sonra \u00d6\u011frenci Etkinlikleri Merkezi'ne teslim edilecektir.<\/span>\n--><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Activity Approval Form Student clubs\/societies are required to fill out an\u00a0Activity Approval Form\u00a0at least 72 hours prior to the start of an event\/activity (not later than Wednesday evening for activities to be held on Monday, and no later than Thursday evening for activities to be held on Tuesday). Please note [\u2026] <\/p>\n<div class=\"clear\"><\/div>\n<p><a class=\"more_link clearfix\" href=\"https:\/\/w3.bilkent.edu.tr\/en\/dean-of-students-office\/related-forms\/\" rel=\"nofollow\">Read More<\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":14217,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-15267","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/w3.bilkent.edu.tr\/en\/wp-json\/wp\/v2\/pages\/15267","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/w3.bilkent.edu.tr\/en\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/w3.bilkent.edu.tr\/en\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/w3.bilkent.edu.tr\/en\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/w3.bilkent.edu.tr\/en\/wp-json\/wp\/v2\/comments?post=15267"}],"version-history":[{"count":25,"href":"https:\/\/w3.bilkent.edu.tr\/en\/wp-json\/wp\/v2\/pages\/15267\/revisions"}],"predecessor-version":[{"id":25505,"href":"https:\/\/w3.bilkent.edu.tr\/en\/wp-json\/wp\/v2\/pages\/15267\/revisions\/25505"}],"up":[{"embeddable":true,"href":"https:\/\/w3.bilkent.edu.tr\/en\/wp-json\/wp\/v2\/pages\/14217"}],"wp:attachment":[{"href":"https:\/\/w3.bilkent.edu.tr\/en\/wp-json\/wp\/v2\/media?parent=15267"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}